Procurement due diligence for PE buyers

What procurement DD covers

• Addressable spend base by category, supplier and business unit
• Cost-out opportunity, sized top-down and bottom-up, with confidence bands
• Contract exposure - notice periods, price escalators, change-of-control clauses
• Supplier concentration, dependency and financial-health risk
• Procurement function maturity, systems and quick-win readiness
• Inputs to the 100-day plan and value creation plan

The two-week workplan

• Week 1 - VDR review, spend cube from AP data, top-50 supplier mapping, category benchmarks.
• Week 2 - management sessions, contract sampling, opportunity sizing, risk register, board readout.

Sizing the opportunity

Two views, triangulated: a top-down benchmark by category (typically 3-12% depending on maturity and category mix) and a bottom-up build from contract expiry, supplier concentration and known market softness. Present a range, not a single number, and split it into bankable (contract-lever, 100-day) versus strategic (18-24 month, requires investment).

Supplier risk red flags

• Single-source suppliers >5% of COGS with no contingency
• Suppliers with declining margins or covenant pressure
• Change-of-control clauses that trigger renegotiation or termination
• Concentrated geography exposure - one port, one country, one carrier
• Undocumented rebates, commissions or side letters

Feeding the 100-day plan

Good procurement DD hands day-one operators a shortlist: the top 10 contracts to renegotiate, the three suppliers to consolidate, the two categories to tender, and the one systems fix that unlocks the rest. See our 100-day plan for cost savings and post-merger integration guide for how the DD outputs land inside the first 90 days.

When to run it

Ideally between exclusivity and signing, so the findings feed the SPA and value creation plan. Vendor-side, a well-run pre-sale procurement review can add measurable EBITDA and shorten negotiation - see the exit readiness guide for the 12-18 month runway version.