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Contract register template

A single list of supplier contracts with owners, notice periods and renewal alerts.

A contract register lists every supplier contract in one place: who it is with, what it covers, what it costs, who owns it and when it ends. Without one, contracts roll over automatically because nobody noticed the notice period.

This template calculates the date by which notice must be given and flags contracts coming up for renewal, so you have time to review the price and the supplier before you are locked in again.

Free to download. Available as Excel.

What's included

  • Contract details: supplier, scope, reference
  • Annual value and contract owner
  • Start date, end date and notice period
  • Automatic notice deadline calculation
  • Renewal status flags
  • Auto-renewal and termination notes

How to use this template

  1. Collect existing contracts from finance, legal and department heads.
  2. Enter one row per contract with its dates and notice period.
  3. Assign an owner for each contract.
  4. Sort by notice deadline and review the next six months each month.
  5. Add new contracts as soon as they are signed.

Frequently asked questions

It stops contracts renewing without review, shows total commitments and makes it clear who is responsible for each supplier.

The amount of time before the end date by which you must tell the supplier you want to end or change the contract. Miss it and many contracts renew automatically.

Usually finance or procurement, with each contract owned by the manager who relies on the supplier.

Need help putting this into practice?

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Last updated 22 October 2026