Procurement
RFP template for UK businesses
WordPDF
A ready-made request for proposal that gets suppliers answering the same questions in the same order.
View template: RFP template for UK businesses
RFI template
A request for information that helps you learn the market and build a shortlist before you tender.
A request for information (RFI) asks suppliers to describe who they are, what they do and how they would approach your need. It does not ask for a binding price. Use it when you are unsure which suppliers exist, what solutions are available or how to write a specification.
This RFI template keeps questions short and comparable, so suppliers can respond quickly and you can see who is worth inviting to a full RFP or RFQ. It also helps you test your requirements before you commit to them.
Free to download. Available as Word and PDF.
RFI template
What's included
- Introduction and purpose of the RFI
- Company overview questions
- Capability and capacity questions
- Relevant experience and references
- Indicative approach and timescales
- Optional indicative pricing section
- Response format, deadline and confidentiality notes
How to use this template
- Write a short description of your need and why you are approaching the market.
- Choose the questions that will help you decide who to shortlist, and remove the rest.
- Send the RFI to a wide group of suppliers, including some you have not used before.
- Give a short, clear deadline and a contact for questions.
- Compare responses side by side and shortlist suppliers for the next stage.
Frequently asked questions
An RFI is used to gather information about suppliers and the market before a formal tender. It helps you shortlist suppliers and sharpen your requirements.
No. An RFI is a request for information only and does not commit either side. Make that clear in the document so suppliers answer openly.
Usually an RFP for services or complex needs, or an RFQ for defined goods, sent to the suppliers you shortlisted.
Need help putting this into practice?
Every engagement is managed by our founder, starting with objectives agreed with you. Book an introductory call to see how our procurement consultancy work could help.
Related templates
Procurement
Request for quotation (RFQ) template
ExcelWord
An RFQ form and price comparison sheet so every supplier quotes on exactly the same basis.
View template: Request for quotation (RFQ) templateProcurement
Tender template
WordPDF
An invitation to tender pack that sets the rules, scope and timetable for a competitive process.
View template: Tender templateLast updated 22 October 2026