Procurement
Tender evaluation matrix
Excel
A scoring matrix that combines quality and price scores into a defensible tender decision.
View template: Tender evaluation matrix
Tender template
An invitation to tender pack that sets the rules, scope and timetable for a competitive process.
A tender is a formal competition between suppliers for a contract. The invitation to tender sets out what you are buying, the contract terms, the timetable and exactly how bids will be judged, so every supplier competes on the same basis.
This tender template is for private businesses running a structured competition, for example for logistics, facilities or a major supply contract. It combines the instructions, specification and response forms into one pack you can adapt.
Free to download. Available as Word and PDF.
Tender template
What's included
- Instructions to tenderers and process rules
- Specification and service level section
- Draft contract terms summary
- Pricing schedule outline
- Quality questions with word limits
- Evaluation method and weightings
- Declarations and conflict of interest form
How to use this template
- Agree the scope, budget owner and decision panel internally.
- Complete the specification and attach the draft contract terms.
- Set the evaluation method and weightings before you issue the tender.
- Issue the pack to shortlisted suppliers with a clarification deadline.
- Share every clarification answer with all bidders.
- Evaluate bids against the published method and record your reasoning.
Frequently asked questions
The terms overlap. A tender usually means a formal process with fixed rules and contract terms, while an RFP may be more open about the solution. Both invite competing proposals.
Yes. Including draft terms means suppliers price the real risk and you avoid long negotiations after choosing a winner.
Public bodies must follow the Procurement Act 2023. This template is written for private businesses and should be checked against public rules before public use.
Need help putting this into practice?
Every engagement is managed by our founder, starting with objectives agreed with you. Book an introductory call to see how our procurement consultancy work could help.
Related templates
Procurement
RFP template for UK businesses
WordPDF
A ready-made request for proposal that gets suppliers answering the same questions in the same order.
View template: RFP template for UK businessesProcurement
RFI template
WordPDF
A request for information that helps you learn the market and build a shortlist before you tender.
View template: RFI templateLast updated 22 October 2026