Procurement
Tender template
WordPDF
An invitation to tender pack that sets the rules, scope and timetable for a competitive process.
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Tender evaluation matrix
A scoring matrix that combines quality and price scores into a defensible tender decision.
A tender evaluation matrix records how each bid scored against the criteria you published. It combines quality and price into one weighted result, so the decision is consistent and can be explained to bidders and to your board.
This matrix supports individual scoring by each panel member, a moderated score and an automatic price score based on the lowest bid. You set the quality and price split.
Free to download. Available as Excel.
Tender evaluation matrix
What's included
- Criteria and weighting set-up
- Individual scorer sheets
- Moderated score sheet
- Automatic price scoring against the lowest bid
- Combined quality and price ranking
- Decision record and feedback notes
How to use this template
- Enter the criteria and weightings exactly as published in the tender.
- Ask each panel member to score bids independently.
- Hold a moderation meeting and agree a single score per criterion.
- Enter bid prices to calculate the price score.
- Review the ranking, record the decision and prepare feedback for bidders.
Frequently asked questions
It depends on the purchase. Simple goods may favour price; complex services usually favour quality. Decide before you issue the tender.
Moderation removes individual bias and gives a single agreed score you can defend.
Yes. Short, factual feedback based on the matrix builds goodwill and better bids next time.
Need help putting this into practice?
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